[Coladam] ADAMcon 26 hotel confirmation announcement

Frances and/or Richard Clee cleechez at tamcotec.com
Mon Apr 7 01:10:32 CEST 2014

Good news, Rich!

Don't forget I'm not the only one with a long-term disability, there are 
bad knees and trouble brewing in the Slopsema clan and some questions 
about how Guy and Sue will be faring too. We may all need ADA compliant 
rooms. You also know my respiratory help means twin beds for Frances and 
I.Seems the hotel can cope but make sure they know they will have to.

The restaurant sounds good and I reckon the pool will be popular. Is the 
old Ready Room (or whatever) restaurant on the edge of the airport still 
around? It was visually quite interesting and the food lived up to its 
good reputation.

Do keep us informed as to close-in attractions as we aren't as mobile as 
we used to be these days. - rich c.

On 4/2/2014 1:47 PM, Rich Drushel wrote:
> 	Hi all, I am happy (and relieved) to announce the hotel for
> this year's ADAMcon 26 (17-20 July 2014).  We will be staying at:
> The Crowne Plaza Cleveland Airport
> 7230 Engle Road
> Middleburg Heights, OH  44130-3427  USA
> (440) 243-4040
> http://www.ihg.com/crowneplaza/hotels/us/en/middleburg-heights/clemh/hoteldetail/
> 	Monday last week (3/26), Ms. Rin and I had lunch with their sales
> director and got a full tour of the hotel.  It was fully renovated within
> the last couple years.  The rooms look nice (available with 1 king or 2
> queen beds for double occupancy), there are fully-ADA compliant rooms, the
> hotel restaurant is family-owned and can easily do the banquet, we had our
> pick of many available meeting rooms, there is a great indoor pool next to
> an outdoor multi-level sunning veranda, it is right off an I-71 exit, easily
> accessible from I-90 for those coming from the east or west, there are plenty
> of restaurants and shopping centers right there, with other Cleveland
> attractions within a short drive, and they have a free 24/7 airport shuttle
> if you are flying in/out via CLE Hopkins.
> 	I have signed a contract for 6 rooms double-occupancy.  I already
> put dibs on an ADA-compliant room for Richard and Frances Clee, per their
> request.  Additional rooms beyond the 6 guaranteed will be available at
> the reduced convention rate assuming that they have vacancies.  ADAMcon
> weekend falls in a bit of a lull between Independence Day weekend and
> some large Northeast Ohio events (the Gay Games and the Cuyahoga County
> Fair); but obviously it would be better to confirm numbers sooner rather
> than later.
> 	The full delegate rate will be $500 each, double-occupancy.  This
> will include 3 breakfasts, 2 lunches, and the banquet.  T-shirts will be
> extra, still working on the design.  Day pass rates for those who wish
> to attend ADAMcon 26 but not stay at the convention hotel are still TBD.
> 	The $500 delegate fee is the break-even point for 6 rooms, 12
> delegates.  12 is the count of people we felt most likely to attend based
> on recent past ADAMcon attendance.  This includes me and Ms. Rin; we are
> fully paying our own way the same as the rest of you.  We are getting a
> nice price break on the sleeping rooms, but our numbers are nowhere near
> enough for a break on the meeting room.  So, if more than 12 full delegates
> attend, or if we get some day passes, there will be "extra" funds to subsidize
> additional amenities (e.g., another meal, or admission to some group activity
> for the Away Mission we are planning for Saturday afternoon).
> 	Outside food/drink are not permitted in the meeting room.  However,
> I have been granted an exception for a special post-banquet cake that I am
> going to bake, since there is no way the hotel's caterer could do it :-)
> We have sole 24/7 access to the meeting room, and it is plenty big, so we
> can set up all kinds of stuff there.
> 	We will need to provide our own digital projector and portable
> projection screen.  The hotel could provide it, but it would add another
> $100+ per day to the meeting room cost.  Either Dale Wick brings his
> projector, or I make arrangements to borrow one from the Biology Department
> here.  I have a portable projector screen somewhere packed away.
> 	A website and formal registration form etc. will be available
> soon.  However, if you're sure, or pretty sure, that you'll be coming to
> ADAMcon 26, even on a day pass, please let me know.  So far, we have had
> verbal commitments for 6 full delegates, so that's halfway there to the
> guaranteed minimum.  I'll be on the chat tonight to answer questions, or
> you can E-mail me.
> 	We are also in need of session presenters and content.  Even if
> you are not able to attend, we can arrange to present something if you
> send it to us.  Of course, it would be best if you come and present it
> yourself :-)  Also, arms may be gently twisted to ensure participation :-)
> 	Hope to hear from you soon, and glad that the hard part is done
> (with many thanks to Ms. Rin for legwork),
> 	*Dr. D.*

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